Optimum archival
space utilization

Organized file
storage and retrieval

Misplaced/Theft;
loss of files

About File Tracking System

Though enterprises across the world are moving towards digitization, physical documents still prevail and cannot be avoided. File storage is a common task for people, businesses, government agencies around the globe, however, organized preservation with safety and ease of retrieval from the archival space is an ongoing challenge. Business challenges:

  • Optimum archival space utilization
  • Organized file storage and retrieval
  • Misplaced/Theft; loss of files

 

It is vital to understand types of files: Active, Inactive and Archival

Active files

are those that are currently being used in the business and they should be readily accessible to all.

Inactive files

should be moved out of work areas into storage dedicated to inactive files – on or offsite.

Archival files

are those that are inactive but have value. They require highest amount of care and preservation.

Files must be stored in a controlled environment (humidity, temperature), free from dust, pest, light, etc. File storage must be handed to trusted authority as tampering, misplaced or loss of files could lead to detrimental business effects.

Stacktrack - Physical File Tracking Solution

How it works?

Benefits

  • Categorized physical files (papers/digital media)
  • Compartmentalized archival space with capacity
  • Printed barcodes/QR codes/RFIDs & tagged them to files and space slots
  • Archived/Retrieved/Re-archived/Extended retention/destroying files
  • Role based segregation of duties
  • Workflow driven
  • Scanned In/Out with electronic signatures
  • Reports, Audits
  • Intuitive design with mobility support
  • Optimal space utilization
  • Intelligent & suggestive file locating
  • Prevents thefts, tampering & loss of files
  • Reduced administrative efforts
  • Quick search
  • GxP compliant
  • Always on for audits
  • Organized, Safe, Smart, Informed & Compliant

Contact us

    Get in touch with us
    Address: 6th Floor, Arista, Anandnagar road, Ahmedabad 380015, India
    Phone: +91-79-66214899
    Email: sarjen@sarjen.com